Records registry
All EU institutions have the legal obligation to keep a central register of records of activities processing personal data (Article 31 of Regulation 2018/1725).
The register shall contain at least the following information (Article 31(1) of the Regulation):
- name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
- the purposes of the processing description of the categories of data subjects and of the categories of personal data;
- the categories of recipients to whom the personal data have been or will be disclosed;
- where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
- where possible, the envisaged time limits for erasure of the different categories of data;
- where possible, a general description of the technical and organisational security measures to protect those personal data.
The list of records of FRA activities processing personal data, with hyperlinks to the relevant record, follows.
Record of proccessing activity - Bodies of the Agency (MB, EB, SC)
DPR-2025-242 Record of processing activity - FRA e-learning platform
Record of processing activity - Meetings of the Survey Review Steering Committee
Record of Processing Activity - Regional meeting of the OECD Civic Space Network for Public Officials in cooperation with FRA 18-19.3
Record of Processing Activity - 360 degree evaluation
Record of Processing Activity - General Record of Processing for Charter Experts’ Meetings
Record of processing activity - Internal calls for expression of interest addressed to FRA post-holders
Record of processing activity - Stakeholder consultation for an independent review and scenario development
Record of Processing Activity - Online Launch FRA report FR in EU climate and energy transition in housing
Record or Processing Activity - Consultation meeting on strengthening integrated child protection systems, 28-29 January 2026
Record of Processing Activity - Insights into the Situation of Roma in Bulgaria from the FRA Roma Survey event, 8 December 2025
Record of Processing Activity - Expert meeting on victims of online fraud
Record of Processing Activity - Encryption fieldwork
Record of processing activity - FRP Annual General Meeting
Records of Processing Activity - Launch of the Brussels Liaison Office of the European Union Agency for Fundamental Rights
Records of Processing Activity - Fundamental rights protection of persons with disabilities in institutions event 21-22 October 2025
Record of Processing Activity - Expert meeting on encryption workarounds and fundamental rights
Record of Processing Activity - Consultation meeting on the FRA report on Rule of Law & Fundamental Rights
Data Protection Notice - 35th FRA NLOs meeting
Record of Processing Activity - MB Meetings 17-19 September 2025
Record of processing activity - Collecting data online on manifestations of hate
Record of processing activity - UPDATE Usability testing of online tools and services
Record of processing activity - Justice and Home Affairs Agencies Network (JHAAN) Staff Visits Programme under the European Union Agency for Fundamental Rights Presidency (2025)
Record of processing activity - Events organised by FRA within its mandate of presiding the EU Justice and Home Affairs Agencies Network (JHAAN)
Record of processing activity - Functioning of the FRA Pilot Youth Advisory Panel
Record of processing activity - FRA expert meeting on EU accession to the ECHR
Record of processing activity - FRA Symposium 04/2025
Record of processing activity - DPR-2025-232 RBI Validation workshop
Record of processing activity – Performance management staff members
Record of processing activity – EU Survey project
Record of processing activity - Selection procedure for pilot Youth Advisory Panel
Record of processing activity - Workshop and Meeting onmainstreaming human rights into international organisations/institutions/donors’ programmes and projects, 29-30 January 2025, in Brussels, Belgium
Record of processing activity - Use of LimeSurvey
Record of processing activity - Expert workshop on the role of National Human Rights Institutions in ensuring the fundamental rights compliance of EU funds, Vienna, Austria, 26-27 November 2024
Record of processing activity - Probation and appraisal of the Director
Record of processing activity - FRA Diplomatic Community Event
Record of processing activity - Annual CharterXchange event
Record of processing activity - Expert meeting on assessing high-risk AI
Record of processing activity - FRA project on Assessing high-risk artificial intelligence: selected use-cases – interview and focus groups
Record of processing activity - Handling of Article 90(2) complaints by the Appeals Committee
Record of processing activity - FRA’s Facilities Booking App
Record of processing activity - Expert workshop on civic space monitoring and protection from 16 to 18 September 2024
Record of processing activity - The informal procedure under EB Decision 2019/02 for dealing with psychological and sexual harassment
Record of processing activity - Fieldwork of the project ‘The impact of addressing terrorist content online on fundamental rights’
Record of processing activity - Selection of confidential counsellors
Record of processing activity - Research and data collection in the context of the implementation of the FRANET framework contracts 2022-2027
Record of processing activity - FRANET SR 47 Digitalisation of Justice
Record of processing activity - Roma Survey 2024
Record of processing activity - Project on remote biometric identification for law enforcement purposes
Record of processing activity - Interviews and survey with authorities and other stakeholders at Border Crossing Points for FRA project on the fundamental rights implications of the Entry-Exit System
Record of processing activity - Consultation of stakeholders in the context of the implementation of the framework contract 21-3030-03/FWC1/FRA – Provision of evaluation and feedback services
Record of processing activity - Online survey of ENVR experts for FRA project on the fundamental rights protection of persons with disabilities living in institutions
Record of processing activity - IT Service Management Ticketing System - JIRA
Record of processing activity - Workshop and final conference under regional project on supporting NHRIs, 20-22 February 2024, Brussels
Record of processing activity - Interviews for project 'Fundamental rights protection of persons with disabilities living in institutions'
Record of processing activity - Collection of information among Jewish Communities on the situation after October 7th 2023
Record of processing activity - Workshop on forced returns monitoring in Athens, Greece, on 22-23 January 2024
Record of processing activity - Interviews with experts and authorities for FRA’s project on the fundamental rights implications of the Entry-Exit System
Record of processing activity - Ex-post control on the compliance with EB decision 2022/03 “Application by analogy of the Commission Decision C(2022)1788 on working time and hybrid working”
Record of processing activity - Consultation of stakeholders in the context of FRA’s Consolidated Annual Activity Report 2023
Record of processing activity - Research on fundamental rights compliance at the EU's external land and sea borders
Record of processing activity-FRF 2024
Record of processing activity-Consultation of stakeholders -evaluation services FW-2-FRA-06
Record of processing activity- Violence against Women-Ukraine
Record of processing activity - Expert meeting on digitalisation and justice: fundamental rights guidance 28-11-2023
Record of processing activity - Setting up an online platform in the framework of the regional project Supporting National Human Rights Institutions in monitoring fundamental rights and the fundamental rights aspects of the rule of law
Record of processing activity - Expert meeting on fundamental rights and environmental protection in hybrid format on 16-11-2023
Record of processing activity - Foresight workshop on fundamental rights and environmental protection in person on 17-11-2023
Record of processing activity - Consultation, cooperation and meetings with Member States National Liaison Officers (NLOs) including the organisation of FRA-NLO Meetings
Record of processing activity - Event “International Conference on Anti-Racism in the European Union” on 2-3 November 2023
Record of processing - Event “CharterXChange" on 11-13 December 2023
Record of processing activity - Expenditure operations
Record of processing activity - Training app
Record of processing activity – Article 90
Record of processing activity - Medical Advisor booking app
Record of processing activity - Recovery of debts
Record of processing activity - HAN
Record of processing activity - Survey on women’s life and wellbeing
Record of processing activity - LGBTIQ Survey III
Record of processing activity - FRA survey on organisations providing support to people fleeing Ukraine
Record of Processing Activity - Event ‘High-level Conference on Institutional protection of fundamental rights in times of crises’
Record of Processing Activity - Use of Meetergo
Record of Processing Activity - Charter experts webinar 29 March 2023
Record of processing activity - 3rd version - Data subjects AS3 website survey
Record of processing activity - Consultation of stakeholders in the context of the specific contract 04 under FWC 21-3030-04/ EU Agency for Fundamental Rights
Record of processing activity - FRA external and internal selection procedures
Record of processing activity – Welfare reimbursement
Record of processing activity - Experiences of Requested Persons in EAW proceedings
Record of processing activity - Local authority experts
Record of processing activity - FRA consultative event on EU funds & fundamental rights
Record of processing activity - Third FRA survey on discrimination and hate crime against Jews in the EU – online data collection and website
Record of processing activity - Stakeholder Consultation in the context of the Third FRA survey on discrimination and hate crime against Jews in the EU
Record of processing activity - Handling of data stored in the Agency's contacts database
Record of processing activity - Recording of meetings, training and info sessions
Record of processing activity - NLO meeting October 2022
Record of processing activity - Matrix application
Record of processing activity - Stakeholder consultation on Director's Note 2024
Record of processing activity - Call for expressions of interest 2022 for the members of the Scientific Committee of FRA
Record of processing activity - EU Charter of Fundamental Rights experts event October 2022
Record of processing activity - FRA Survey on Ukrainian Refugees
Record of processing activity - Victims of hate crime in Romania – Focus groups
Record of processing activity - Human Rights Leaders and Experts Meeting
Record of processing activity - Missions
Record of processing activity - Cooperation and consultation with Human Rights Cities
Record of processing activity - Consultation of stakeholders - Evaluation services - Scenario-based strategy for FRA
Record of processing activity - Children as victims of crimes in Romania – Focus groups
Record of processing activity - Research Project on ‘GDPR: the experience of data protection authorities’
Record of processing activity - Innovation Hub
Record of processing activity - Data collection from digital platforms
Record of processing activity - Declarations of interest
Record of processing activity - Whistleblowing proceedings
Record of processing activity - 64th EB - 39th MB
Record of processing activity - Fundamental Rights Dialogue
Record of processing activity - Social media
Record of processing Activity - CERT-EU services
Record of processing activity - Consultation of stakeholders - Evaluation services
Record of processing activity - Digital verification of COVID-19 certificates upon entry of FRA premises
Record of processing activity - Procedural safeguards in EAW proceedings
Record of processing activity - Providing technical assistance to national bodies - EU Charter & CRPD compliance of EU funds
Record of processing activity - Mapping of national (EU-27) legal experts on the Charter of Fundamental Rights of the EU
Record of processing activity - Conducting interviews on the role of equality bodies in combating hate crime
Record of processing activity - Analysing online hatred Interviews
Record of processing activity - Consultation of stakeholders - Performance monitoring and reporting - ICF
Record of processing activity - EU Survey on Immigrants
Record of processing activity - FRA consultations with civil society
Record of processing activity - Event 62nd Executive Board and 38th Management Board meetings
Record of processing activity - SYSPER
Record of processing activity - Virtual seminar on the role of the Charter of Fundamental Rights of the EU in the work of Equality Bodies and National Human Rights Institutions - 20-22 October 2021
Record of processing activity - 61st Executive Board and 37th Management Board meetings taking place on 24 September 2021 in a virtual meeting
Record of processing activity - Fundamental Rights Forum 2021
Record of processing activity - HRCN Tipik
Record of processing activity - HRCN videos
Record of processing activity - Selection procedure for traineeships
Record of processing activity - Research on the fundamental rights situation of long-term residents in the EU
Record of processing activity - Call for proposal of sessions for the event Fundamental Rights Forum 2021
Record of processing activity - Fieldwork research with children on procedural safeguards for children who are suspects or accused in criminal proceedings
Record of processing activity - Research on evidence on bias when using algorithms - simulation and testing of selected cases
Record of processing activity - Staff committee elections March 2021
Record of processing activity - Legal aid in pre-removal detention and COVID19
Record of processing activity - Data Subjects FRD2
Record of processing activity - Expert interviews (SR 47)
Record of processing activity - Procedural safeguards children
Record of processing activity - Fundamental Rights Charter Event
Record of processing activity - Evaluation services
Record of processing activity - FRP 2021
Record of processing activity - Roma Survey 2020
Record of processing activity - MB&EB meetings
Record of processing activity - Use of Microsoft Office 365
Record of processing activity - COVID19
Record of processing activity - Request for exception BREXIT
Record of processing activity - FRA website and web services
Record of processing activity - Stakeholder consultation 2022
Record of processing activity - Registration of data subjects requests
Record of processing activity - Data subjects complaints
Record of processing activity - FRP registration
Record of processing activity - Monitoring of ICT Systems and E-communications
Record of processing activity - Incoming and outgoing registered mail
Record of processing activity - Expert meetings organised by FRA
Record of processing activity - Scientific Committee selection
Record of processing activity - FRA Infobox
Record of processing activity - Interviews for project 'Fundamental rights protection of persons with disabilities living in institutions'
Record of processing activity - Roma stakeholders contact list
Record of processing activity - Access to FRA survey data through GESIS data archive
Record of processing activity - Stakeholder Consultation on Directors Note 2021
Record of processing activity - Access to FRA survey data through UK Data Service
Record of processing activity - Background research on National Parliament Focal Points
Record of processing activity - The impact of the Terrorism Directive on fundamental rights
Record of processing activity - Cisco Webex Meetings
Research project on Presumption of innocence (Second phase)
Record of processing activity - Establishment of Fundamental Rights Monitors
Record of processing activity - Video interviews with journalists-editors for the eMedia Toolkit
Record of processing activity - Access to documents
Record of processing activity - Fundamental Rights Dialogue virtual event, 13 November 2020
Record of proccessing activity - Psycho-socio support service FRA staff