Records registry

All EU institutions have the legal obligation to keep a central register of records of activities processing personal data (Article 31 of Regulation 2018/1725).

The register shall contain at least the following information (Article 31(1) of the Regulation):

  • name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
  • the purposes of the processing description of the categories of data subjects and of the categories of personal data;
  • the categories of recipients to whom the personal data have been or will be disclosed;
  • where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
  • where possible, the envisaged time limits for erasure of the different categories of data;
  • where possible, a general description of the technical and organisational security measures to protect those personal data. 

The list of records of FRA activities processing personal data, with hyperlinks to the relevant record, follows.

Downloads

Record of proccessing activity - Bodies of the Agency (MB, EB, SC) (336.67 KB)

DPR-2025-242 Record of processing activity - FRA e-learning platform (273.05 KB)

Record of processing activity - Meetings of the Survey Review Steering Committee (240.38 KB)

Record of Processing Activity - Regional meeting of the OECD Civic Space Network for Public Officials in cooperation with FRA 18-19.3 (233.43 KB)

Record of Processing Activity - 360 degree evaluation (220.45 KB)

Record of Processing Activity - General Record of Processing for Charter Experts’ Meetings (197 KB)

Record of processing activity - Internal calls for expression of interest addressed to FRA post-holders (210.04 KB)

Record of processing activity - Stakeholder consultation for an independent review and scenario development (265.12 KB)

Record of Processing Activity - Online Launch FRA report FR in EU climate and energy transition in housing (211.52 KB)

Record or Processing Activity - Consultation meeting on strengthening integrated child protection systems, 28-29 January 2026 (253.77 KB)

Record of Processing Activity - Insights into the Situation of Roma in Bulgaria from the FRA Roma Survey event, 8 December 2025 (282.96 KB)

Record of Processing Activity - Expert meeting on victims of online fraud (309.55 KB)

Record of Processing Activity - Encryption fieldwork (288.01 KB)

Record of processing activity - FRP Annual General Meeting (956.62 KB)

Records of Processing Activity - Launch of the Brussels Liaison Office of the European Union Agency for Fundamental Rights (274.61 KB)

Records of Processing Activity - Fundamental rights protection of persons with disabilities in institutions event 21-22 October 2025 (269.61 KB)

Record of Processing Activity - Expert meeting on encryption workarounds and fundamental rights (299.08 KB)

Record of Processing Activity - Consultation meeting on the FRA report on Rule of Law & Fundamental Rights (555.45 KB)

Data Protection Notice - 35th FRA NLOs meeting (235.83 KB)

Record of Processing Activity - MB Meetings 17-19 September 2025 (306.44 KB)

Record of processing activity - Collecting data online on manifestations of hate (1.45 MB)

Record of processing activity - UPDATE Usability testing of online tools and services (319.25 KB)

Record of processing activity - Justice and Home Affairs Agencies Network (JHAAN) Staff Visits Programme under the European Union Agency for Fundamental Rights Presidency (2025) (234.95 KB)

Record of processing activity - Events organised by FRA within its mandate of presiding the EU Justice and Home Affairs Agencies Network (JHAAN) (699.15 KB)

Record of processing activity - Functioning of the FRA Pilot Youth Advisory Panel (241.5 KB)

Record of processing activity - FRA expert meeting on EU accession to the ECHR (247.37 KB)

Record of processing activity - FRA Symposium 04/2025 (260.15 KB)

Record of processing activity - DPR-2025-232 RBI Validation workshop (210.27 KB)

Record of processing activity – Performance management staff members (282.19 KB)

Record of processing activity – EU Survey project (290.92 KB)

Record of processing activity - Selection procedure for pilot Youth Advisory Panel (297.36 KB)

Record of processing activity - Workshop and Meeting onmainstreaming human rights into international organisations/institutions/donors’ programmes and projects, 29-30 January 2025, in Brussels, Belgium (279.54 KB)

Record of processing activity - Use of LimeSurvey (259.06 KB)

Record of processing activity - Expert workshop on the role of National Human Rights Institutions in ensuring the fundamental rights compliance of EU funds, Vienna, Austria, 26-27 November 2024 (283.56 KB)

Record of processing activity - Probation and appraisal of the Director (272.66 KB)

Record of processing activity - FRA Diplomatic Community Event (270.22 KB)

Record of processing activity - Annual CharterXchange event (245.55 KB)

Record of processing activity - Expert meeting on assessing high-risk AI (291.75 KB)

Record of processing activity - FRA project on Assessing high-risk artificial intelligence: selected use-cases – interview and focus groups (271.11 KB)

Record of processing activity - Handling of Article 90(2) complaints by the Appeals Committee (309.22 KB)

Record of processing activity - FRA’s Facilities Booking App (235.49 KB)

Record of processing activity - Expert workshop on civic space monitoring and protection from 16 to 18 September 2024 (284.03 KB)

Record of processing activity - The informal procedure under EB Decision 2019/02 for dealing with psychological and sexual harassment (277.83 KB)

Record of processing activity - Fieldwork of the project ‘The impact of addressing terrorist content online on fundamental rights’ (280.13 KB)

Record of processing activity - Selection of confidential counsellors (261.19 KB)

Record of processing activity - Research and data collection in the context of the implementation of the FRANET framework contracts 2022-2027 (360.54 KB)

Record of processing activity - FRANET SR 47 Digitalisation of Justice (342.01 KB)

Record of processing activity - Roma Survey 2024 (306.44 KB)

Record of processing activity - Project on remote biometric identification for law enforcement purposes (338.56 KB)

Record of processing activity - Interviews and survey with authorities and other stakeholders at Border Crossing Points for FRA project on the fundamental rights implications of the Entry-Exit System (337.42 KB)

Record of processing activity - Consultation of stakeholders in the context of the implementation of the framework contract 21-3030-03/FWC1/FRA – Provision of evaluation and feedback services (286.69 KB)

Record of processing activity - Online survey of ENVR experts for FRA project on the fundamental rights protection of persons with disabilities living in institutions (325.39 KB)

Record of processing activity - IT Service Management Ticketing System - JIRA (384.26 KB)

Record of processing activity - Workshop and final conference under regional project on supporting NHRIs, 20-22 February 2024, Brussels (287.8 KB)

Record of processing activity - Interviews for project 'Fundamental rights protection of persons with disabilities living in institutions' (339.35 KB)

Record of processing activity - Collection of information among Jewish Communities on the situation after October 7th 2023 (243.55 KB)

Record of processing activity - Workshop on forced returns monitoring in Athens, Greece, on 22-23 January 2024 (277.75 KB)

Record of processing activity - Interviews with experts and authorities for FRA’s project on the fundamental rights implications of the Entry-Exit System (330.93 KB)

Record of processing activity - Ex-post control on the compliance with EB decision 2022/03 “Application by analogy of the Commission Decision C(2022)1788 on working time and hybrid working” (269.49 KB)

Record of processing activity - Consultation of stakeholders in the context of FRA’s Consolidated Annual Activity Report 2023 (275.67 KB)

Record of processing activity - Research on fundamental rights compliance at the EU's external land and sea borders (271.92 KB)

Record of processing activity-FRF 2024 (314.03 KB)

Record of processing activity-Consultation of stakeholders -evaluation services FW-2-FRA-06 (307.53 KB)

Record of processing activity- Violence against Women-Ukraine (307.39 KB)

Record of processing activity - Expert meeting on digitalisation and justice: fundamental rights guidance 28-11-2023 (272.72 KB)

Record of processing activity - Setting up an online platform in the framework of the regional project Supporting National Human Rights Institutions in monitoring fundamental rights and the fundamental rights aspects of the rule of law (291.39 KB)

Record of processing activity - Expert meeting on fundamental rights and environmental protection in hybrid format on 16-11-2023 (296.38 KB)

Record of processing activity - Foresight workshop on fundamental rights and environmental protection in person on 17-11-2023 (233.19 KB)

Record of processing activity - Consultation, cooperation and meetings with Member States National Liaison Officers (NLOs) including the organisation of FRA-NLO Meetings (356.42 KB)

Record of processing activity - Event “International Conference on Anti-Racism in the European Union” on 2-3 November 2023 (1.04 MB)

Record of processing - Event “CharterXChange" on 11-13 December 2023 (243.49 KB)

Record of processing activity - Expenditure operations (976.88 KB)

Record of processing activity - Training app (773.05 KB)

Record of processing activity – Article 90 (855.17 KB)

Record of processing activity - Medical Advisor booking app (940.55 KB)

Record of processing activity - Recovery of debts (924.24 KB)

Record of processing activity - HAN (1.07 MB)

Record of processing activity - Survey on women’s life and wellbeing (1.32 MB)

Record of processing activity - LGBTIQ Survey III (1.13 MB)

Record of processing activity - FRA survey on organisations providing support to people fleeing Ukraine (1.1 MB)

Record of Processing Activity - Event ‘High-level Conference on Institutional protection of fundamental rights in times of crises’ (1.17 MB)

Record of Processing Activity - Use of Meetergo (296.45 KB)

Record of Processing Activity - Charter experts webinar 29 March 2023 (936.22 KB)

Record of processing activity - 3rd version - Data subjects AS3 website survey (334.85 KB)

Record of processing activity - Consultation of stakeholders in the context of the specific contract 04 under FWC 21-3030-04/ EU Agency for Fundamental Rights (679.69 KB)

Record of processing activity - FRA external and internal selection procedures (1.19 MB)

Record of processing activity – Welfare reimbursement (293.6 KB)

Record of processing activity - Experiences of Requested Persons in EAW proceedings (283.04 KB)

Record of processing activity - Local authority experts (320.8 KB)

Record of processing activity - FRA consultative event on EU funds & fundamental rights (325.87 KB)

Record of processing activity - Third FRA survey on discrimination and hate crime against Jews in the EU – online data collection and website (313.73 KB)

Record of processing activity - Stakeholder Consultation in the context of the Third FRA survey on discrimination and hate crime against Jews in the EU (1.15 MB)

Record of processing activity - Handling of data stored in the Agency's contacts database (702.97 KB)

Record of processing activity - Recording of meetings, training and info sessions (703.38 KB)

Record of processing activity - NLO meeting October 2022 (536.81 KB)

Record of processing activity - Matrix application (319.13 KB)

Record of processing activity - Stakeholder consultation on Director's Note 2024 (241.51 KB)

Record of processing activity - Call for expressions of interest 2022 for the members of the Scientific Committee of FRA (308.53 KB)

Record of processing activity - EU Charter of Fundamental Rights experts event October 2022 (265.94 KB)

Record of processing activity - FRA Survey on Ukrainian Refugees (269.55 KB)

Record of processing activity - Victims of hate crime in Romania – Focus groups (273.1 KB)

Record of processing activity - Human Rights Leaders and Experts Meeting (682.84 KB)

Record of processing activity - Missions (298.81 KB)

Record of processing activity - Cooperation and consultation with Human Rights Cities (776.91 KB)

Record of processing activity - Consultation of stakeholders - Evaluation services - Scenario-based strategy for FRA (292.37 KB)

Record of processing activity - Children as victims of crimes in Romania – Focus groups (338.04 KB)

Record of processing activity - Research Project on ‘GDPR: the experience of data protection authorities’ (328.24 KB)

Record of processing activity - Innovation Hub (277.04 KB)

Record of processing activity - Data collection from digital platforms (305.33 KB)

Record of processing activity - Declarations of interest (1006.15 KB)

Record of processing activity - Whistleblowing proceedings (834.59 KB)

Record of processing activity - 64th EB - 39th MB (917.23 KB)

Record of processing activity - Fundamental Rights Dialogue (963.16 KB)

Record of processing activity - Social media (873.27 KB)

Record of processing Activity - CERT-EU services (1.15 MB)

Record of processing activity - Consultation of stakeholders - Evaluation services (842.29 KB)

Record of processing activity - Digital verification of COVID-19 certificates upon entry of FRA premises (967.05 KB)

Record of processing activity - Procedural safeguards in EAW proceedings (755.96 KB)

Record of processing activity - Providing technical assistance to national bodies - EU Charter & CRPD compliance of EU funds (887.13 KB)

Record of processing activity - Mapping of national (EU-27) legal experts on the Charter of Fundamental Rights of the EU (1.11 MB)

Record of processing activity - Conducting interviews on the role of equality bodies in combating hate crime (908.27 KB)

Record of processing activity - Analysing online hatred Interviews (696.8 KB)

Record of processing activity - Consultation of stakeholders - Performance monitoring and reporting - ICF (905.72 KB)

Record of processing activity - EU Survey on Immigrants (257.06 KB)

Record of processing activity - FRA consultations with civil society (322.31 KB)

Record of processing activity - Event 62nd Executive Board and 38th Management Board meetings (937.83 KB)

Record of processing activity - SYSPER (266.9 KB)

Record of processing activity - Virtual seminar on the role of the Charter of Fundamental Rights of the EU in the work of Equality Bodies and National Human Rights Institutions - 20-22 October 2021 (885.57 KB)

Record of processing activity - 61st Executive Board and 37th Management Board meetings taking place on 24 September 2021 in a virtual meeting (919.55 KB)

Record of processing activity - Fundamental Rights Forum 2021 (2.76 MB)

Record of processing activity - HRCN Tipik (862.47 KB)

Record of processing activity - HRCN videos (799.43 KB)

Record of processing activity - Selection procedure for traineeships (524.75 KB)

Record of processing activity - Research on the fundamental rights situation of long-term residents in the EU (702.33 KB)

Record of processing activity - Call for proposal of sessions for the event Fundamental Rights Forum 2021 (855.67 KB)

Record of processing activity - Fieldwork research with children on procedural safeguards for children who are suspects or accused in criminal proceedings (1.95 MB)

Record of processing activity - Research on evidence on bias when using algorithms - simulation and testing of selected cases (856.82 KB)

Record of processing activity - Staff committee elections March 2021 (914.68 KB)

Record of processing activity - Legal aid in pre-removal detention and COVID19 (752.97 KB)

Record of processing activity - Data Subjects FRD2 (1.33 MB)

Record of processing activity - Expert interviews (SR 47) (727.29 KB)

Record of processing activity - Procedural safeguards children (713.57 KB)

Record of processing activity - Fundamental Rights Charter Event (862.2 KB)

Record of processing activity - Evaluation services (810.37 KB)

Record of processing activity - FRP 2021 (981.87 KB)

Record of processing activity - Roma Survey 2020 (910.52 KB)

Record of processing activity - MB&EB meetings (904.94 KB)

Record of processing activity - Use of Microsoft Office 365 (359.89 KB)

Record of processing activity - COVID19 (236.89 KB)

Record of processing activity - Request for exception BREXIT (553.1 KB)

Record of processing activity - FRA website and web services (364.78 KB)

Record of processing activity - Stakeholder consultation 2022 (686.37 KB)

Record of processing activity - Registration of data subjects requests (712.56 KB)

Record of processing activity - Data subjects complaints (1.68 MB)

Record of processing activity - FRP registration (711.88 KB)

Record of processing activity - Monitoring of ICT Systems and E-communications (973.55 KB)

Record of processing activity - Incoming and outgoing registered mail (677.72 KB)

Record of processing activity - Expert meetings organised by FRA (808.85 KB)

Record of processing activity - Scientific Committee selection (336.98 KB)

Record of processing activity - FRA Infobox (778.35 KB)

Record of processing activity - Interviews for project 'Fundamental rights protection of persons with disabilities living in institutions' (339.35 KB)

Record of processing activity - Roma stakeholders contact list (910.57 KB)

Record of processing activity - Access to FRA survey data through GESIS data archive (769.33 KB)

Record of processing activity - Stakeholder Consultation on Directors Note 2021 (716.19 KB)

Record of processing activity - Access to FRA survey data through UK Data Service (1.87 MB)

Record of processing activity - Background research on National Parliament Focal Points (761.27 KB)

Record of processing activity - The impact of the Terrorism Directive on fundamental rights (896.05 KB)

Record of processing activity - Cisco Webex Meetings (775.02 KB)

Research project on Presumption of innocence (Second phase) (753.24 KB)

Record of processing activity - Establishment of Fundamental Rights Monitors (718.18 KB)

Record of processing activity - Video interviews with journalists-editors for the eMedia Toolkit (712.56 KB)

Record of processing activity - Access to documents (733.31 KB)

Record of processing activity - Fundamental Rights Dialogue virtual event, 13 November 2020 (1.06 MB)

Record of proccessing activity - Psycho-socio support service FRA staff (808.15 KB)